HVAC technician, your job is comfort
not paperwork
During heatwaves, every missed call is a lost job. Our AI digital secretary responds to your prospects, generates your quotes and tracks your installations — so you can stay on site.
saved on admin tasks
missed calls
What's holding back your
growth
Between summer emergencies, technical installations and contract management, admin piles up and opportunities slip away.
Flood of enquiries during heatwaves
When temperatures soar, your phone explodes. It's impossible to answer everyone when you're on a rooftop mounting an outdoor unit. Dozens of prospects go to your competitors every summer.
Time-consuming technical quotes
Wall-mounted splits, multi-splits, VRV systems, ducted units... Every installation requires a tailored quote with technical specifications, cooling capacities and commissioning costs. Writing all of this in the evening after a full day on site is exhausting.
Poorly tracked maintenance contracts
Your commercial clients — offices, restaurants, hotels — need mandatory annual air conditioning servicing. Without rigorous follow-up, you forget reminders, lose recurring revenue and risk complaints.
Unmanageable residential-commercial mix
A homeowner wanting a split in their bedroom and a company needing 500 m² of open-plan air conditioning are not the same job. Yet everything lands in the same inbox, with no sorting or priority.
Fragmented installation tracking
From the site survey to the quote, from equipment ordering to installation, then commissioning and after-sales — each project goes through 5 to 6 stages. Without a centralised tool, you lose track and so do your clients.
Every enquiry handled,
every installation tracked
Our AI takes care of your prospects, quotes and scheduling while you install, repair and maintain.
Automatic summer peak management
Missed calls, unanswered WhatsApp messages, prospects lost during heatwaves.
Every enquiry receives an immediate response with information gathering (property type, surface area, budget). Prospects are qualified and ranked by urgency automatically.
Smart calendar that organises your days
You manage appointments from memory or on paper. Slots overlap and clients are left waiting.
The AI schedules your jobs, groups appointments by area and sends automatic confirmations to clients. Your calendar is always accessible.
Fast quotes with technical specifications
Manual drafting every evening: brand, model, capacity, SEER, SCOP, installation cost, commissioning...
The AI pre-fills the quote from the information collected. You review, adjust the technical details and send — in a few clicks.
Automated maintenance reminders
Annual maintenance contracts tracked in an Excel file (or from memory). Commercial clients fall through the cracks.
The system automatically sends maintenance reminders before the due date. The client confirms their slot online, everything is scheduled without a single phone call.
Post-installation follow-up and client loyalty
After installation, radio silence. The client does not think of you for maintenance and you lose recurring revenue.
Automatic message after every installation: satisfaction check, annual maintenance reminder, Google review request. Your clients stay loyal and recommend you.
AirCooling l'utilise
au quotidien
AirCooling
Air conditioning installation & maintenance
A professional air conditioning company in Belgium. Thanks to our digital secretary, AirCooling manages its prospects, quotes and scheduling without losing a single client.
Ce qui a changé
- Zero prospects lost thanks to rapid responses
- Automatic annual maintenance reminders
- Quote sent in under 5 minutes
- Post-installation follow-up and client loyalty
Everything HVAC technicians ask us
AirCooling already uses it
what about you?
Automate your management and focus on your installations. No more lost prospects, no more late quotes, no more forgotten contracts.