Chaotic month-end?
We automate your timesheets and invoices.
Your consultants forget their timesheets, your clients are waiting for invoices, and you spend days chasing everyone. Our digital secretary collects, validates and invoices automatically — stress-free.
saved per month
late invoices
Every month-end,
it's a race against the clock
Between missing timesheets, lost purchase orders and late invoices, the admin burden of running a consulting firm becomes a recurring nightmare.
Chasing timesheets
Every month-end, it's the same story: you chase your consultants 3, 4, 5 times to submit their timesheets. Some forget, others send incomplete or late files. The time lost on manual follow-ups is massive.
Missing purchase orders
The end client requires a purchase order before approving the invoice. But the document is lost in emails, the number doesn't match, or the consultant never forwarded the signed document. Result: invoicing is blocked.
Manual and time-consuming invoicing
For each consultant, you cross-reference the validated timesheet with the daily rate, verify the purchase order, generate the invoice and send it to the right contact at the client... A process that takes hours when managing 10, 20 or 50 consultants.
Late payments and tight cash flow
Clients often pay at 30, 60 or even 90 days. Without rigorous tracking, invoices slip through the cracks. You discover too late that a €15,000 payment was never collected — and cash flow suffers.
No global visibility
How many timesheets are missing this month? What's the total amount to invoice? Which payments are overdue? Without a centralised dashboard, you navigate blindly between Excel, emails and shared folders.
Timesheets come in,
invoices go out — automatically
Every feature has been designed around the real daily routine of a consulting firm managing workforce placements.
Automatic timesheet reminders
You manually send emails and WhatsApp messages to each consultant reminding them to submit their timesheet. Some respond after the 3rd reminder, others never.
The AI sends automatic reminders by SMS and email to consultants who haven't submitted their timesheet: D-5, D-3, D-1 before the deadline. Late submitters receive escalated reminders.
Purchase order validation and tracking
You dig through emails for the signed purchase order from the client. When it's missing, you chase the consultant who chases the client... The chain is long and slow.
Each assignment is linked to a purchase order in the system. The AI automatically alerts when a purchase order is expired, missing or awaiting signature.
Automatic invoicing based on timesheets
You open each validated timesheet, calculate the amount based on the daily rate, create the invoice manually and email it to the right person at the client.
As soon as a timesheet is validated by the client, the AI automatically generates the invoice with the correct amount, linked purchase order and sends it to the client's billing contact.
Payment tracking and automatic reminders
You manually check your bank statements to see which invoices have been paid. Unpaid invoices pile up with nobody chasing them.
The AI tracks every invoice and sends automatic payment reminders at D+7, D+15 and D+30. You receive an alert for any critical overdue invoice.
Real-time dashboard: timesheets, invoices, cash flow
You consolidate data from Excel, emails and shared folders. At month-end, nobody knows exactly how much remains to invoice or collect.
A centralised dashboard displays in real time: timesheets submitted/overdue, invoices issued/paid/pending, projected cash flow. Everything is visible at a glance.
ConsultGen & ManorGate l'utilise
au quotidien
ConsultGen & ManorGate
IT consulting & telecom staffing
ConsultGen manages 11 IT consultants placed at clients like BNP Paribas and Proximus. ManorGate deploys 23 technicians for telecom installation and EV charging stations. Both companies automated their timesheets, invoicing and follow-ups.
Ce qui a changé
- Timesheets collected automatically — 95% on time
- Invoices generated in 1 click from validated timesheets
- Automatic payment reminders — delay reduced by 50%
- +20h/month saved on month-end admin
Everything consulting firms ask us
Your job is placing consultants
— not chasing timesheets.
Automate your timesheets, invoices and follow-ups. Join the Belgian consulting firms that eliminated month-end stress.